Thank you for your interest in joining Kyser Property Management Co., Inc. After reading the job description, if you feel you are qualified for the position, please email your resume to kchadd@kyser.com.

Administrative Assistant

Job Description

Performs administrative duties and office support for executive management and upper level staff. Responsibilities include the ability to multitask and prioritize work load, pay attention to detail, follow directions and complete projects timely with limited supervision, screen and direct telephone calls on a multi-line phone system, have the knowledge to be sensitive to confidential matters, manage calendars, organize and schedule appointments and meetings, have strong internet research skills, have excellent written and verbal communication skills, provide general support to upper management, office staff, clients, tenants and vendors, prepare, distribute, and file correspondence.

Duties:

  • Update and distribute calendar for executives and staff daily
  • Coordinate and schedule all appointments for executives and upper level staff
  • Maintain and update contact list and personal calendar for CEO
  • Check CEO email daily and print correspondence as needed
  • Download (thru Dropbox) weekly/quarterly confidential information on iPad for CEO
  • Assist in preparing Leases, Addendums and instruction letters for Leasing Agent
  • Prepare and distribute spreadsheets, reports, letters, memorandums, etc.
  • Assist in preparing subcontracts, change orders, purchase orders, pay requests and project directories for new construction
  • Calculate and invoice commercial/residential utility bills and work orders
  • Coordinate and schedule all weekly, monthly and annual building inspections
  • Set up and maintain all commercial/residential Lease files
  • Assist in ordering supplies for multiple locations
  • Take all inquiry telephone calls regarding Loft Apartment Leasing

Requirements:

  • Knowledge of Microsoft Word, Excel, Yardi
  • Notary Public for State of Alabama
  • Knowledge with Apple iPad